Where Can I Move and Store My Emails to Access Again

Growing up, a common chat I overheard betwixt my mom and grandma went like this: "Do y'all have that recipe from our corking aunt?"

"Certain, I exercise. Let me email information technology to you. Likewise, I have some funny jokes to forward along."

My mom, and I'thousand guessing many others too, have kept every email they've ever received from their parents, family, and friends because they don't want to lose the funny jokes, family unit recipes, announcements, and more that they've sent back and forth over the years. In the moment, our e-mail accounts tin experience like a day-to-solar day concern, or worse, a repository of spam. Only for nearly of u.s.a., every electronic mail business relationship holds some corporeality of treasured memories.

Nowadays, my mom has many different email accounts. But, she wanted to find a way to keep all of those emails she loved without having to keep the accounts themselves. She also institute that she had so many emails in her inbox that she was running out of storage infinite.

Ownership more storage can become expensive and doesn't guarantee that those emails are safely backed upwardly and remain accessible. I option is to download the emails, delete them in the client, and back them upwardly somewhere reliable and accessible for the long term.

If you're looking for a way to keep one-time emails or just want to clean up your inbox storage considering you're running out of space, this post walks you through the steps of how to download your data from various e-mail platforms.

Getting Started: How to Download One Email

If you know the exact e-mail you desire to make sure y'all have a copy of, information technology's very easy to download it from any client.

For this example, we are going to utilize Gmail, but this should work for well-nigh email clients. If you run into an email client that it does not work with, experience free to note it in the comments beneath and nosotros'll update the guidance.

1. Log in to the e-mail address you would like to download a re-create of the email from. (I'thousand using Gmail.)
2. Discover the email you would like to download. For this example, I will be downloading a family recipe sent by my mom.



3. Select "Print" in the top right corner.
4. When the print screen appears, save the email as a PDF on to your computer.



5. And presto, you take a copy of that email you would like to save forever.

This process can be a bit irksome as you would have to download each email one at a fourth dimension. It also can be tough if you lot don't retrieve how to find the email you would similar to salvage. If this is truthful, there are besides means that yous can download all of your email data.

While in that location are other file formats yous can download individual emails in, we strongly recommend that—if y'all desire to be able to manage or search your old emails—you download all of your emails (which nosotros explain how to exercise below). This provides the information in easily manageable formats and is far more fourth dimension efficient.

Getting Serious: How to Download All of Your Emails

Below, I explicate how to download your electronic mail data from two top free electronic mail websites. Don't see the email platform you lot use? Leave a comment beneath and nosotros'll piece of work to add material to help you!

How to Download Outlook Emails

A lot of people use Outlook for various reasons, frequently for work or school. If y'all downloaded Microsoft 365, then you also have access to Outlook email. To export your email from Outlook and save it as a PST file (don't worry about what a PST file is quite yet, nosotros'll explain below), exercise the following:

1. Sign in to your Outlook account.
2. Click the gear button in the upper right corner.
3. Coil downwardly on the settings panel to "View all Outlook settings."
4. Click on the button with a gear symbol labeled "General."



5. Select "Privacy and information" on the second panel that appears.
6. On the correct side, in that location will be a push button labeled "Consign mailbox." Select this push button.
7. The button will grey out and a status update will appear to let you know the download is in progress.



8. When the export is consummate, we've found that Outlook may not notify your inbox. If this is the case, you will demand to repeat steps 1 through five and navigate to the "Download here" button. This push button volition only appear once your emails are ready to download.



9. Click "Download here" to download your PST file with all of your email data. (Curlicue past the section on downloading Gmail data to larn what to practice with this file type.)

How to Download Gmail Emails

In a previous post, we explained how to download all of your data from Google Drive. Simply, if yous are merely looking to download your Gmail data, here is a more detailed way to but practice that.

1. Log in to the Google Account you'd like to download your emails from.
2. Once signed in, you will want to go to: myaccount.google.com.



3. Become to the "Privacy & personalization" department and select "Manage your data & privacy."
4. On the next screen it takes you lot to, yous'll want to scroll down to a section labeled "Data from apps and services yous use." Hither, you lot'll select "Download your data" in the "Download or delete your data" department.



5. From here, it'll take you to the Google Takeout page. On this page, yous'll be given the option to select to download all of your Gmail emails and also your Google Chrome bookmarks, transactions from various Google services, locations stored in Google Maps, Google Drive contents, and other Google-related products you may utilise.
6. If you desire to download all your Google information, keep everything selected. If yous just want a copy of your emails, deselect all and only select Google Postal service to be downloaded.



7. Click the next step on the bottom of the page.
8. On the next page, you'll decide what file type y'all would like it sent as, the frequency you would like this activeness to happen (Example: If y'all would similar your data to be downloaded every six months, this is where yous tin can set that to happen.), and the destination you would like your data to exist sent to. For this example, I picked a one fourth dimension download.



9. Select "Create export" and you lot'll see an export in progress page.
10. An electronic mail will announced in a few minutes, hours, or a couple of days (depending on the size of data you are downloading), informing you that your Google data is ready to download. Once you have this electronic mail in your inbox, you accept a week to download the data. Click the "Download your files" button in the email and you will have a Nothing file or a TGZ file (depending on what type of file you picked) on your computer with your Google data.



11. When you open the ZIP, you will have all of your emails (including spam and trash) in an MBOX file.

What Is a PST File? What Is a MBOX File? How Exercise I Open Them?

A PST file is used by Microsoft programs to store data and items such every bit email messages, calendar events, and contacts. By moving items to an Outlook Data File (also known equally a PST file) saved to your estimator, yous tin can gratis up storage space in the mailbox on your postal service server. If you would similar to make this file usable past other electronic mail clients, here'southward a guide on how to convert your newly downloaded PST file to a MBOX file type.

An MBOX file is an email mailbox saved in a mail service storage format used for organizing electronic mail messages in a single text file. It saves messages in a connected order where each message is stored later another, starting with the "From" header.

To open a MBOX file, you lot will need a third-party email program, such as Apple tree Post or Mozilla Thunderbird. Nosotros recommend Mozilla Thunderbird, as information technology'south a gratis email client and it's supported by both Macs and PCs.

This stride is helpful if you would like to view the emails you lot downloaded. It also helps if you were looking to take the emails you downloaded and movement them to a new inbox. For example, if you lot are agape the email account you've used to sign up for everything over the by x years is vulnerable, you can download the emails from that inbox and move them to a new inbox using Apple Mail or Mozilla Thunderbird.

Neat, now you've downloaded your emails. You lot're non done yet! Read on to learn how to safely support your emails so that you tin agree on to them forever.

Apply Backblaze B2 Cloud Storage Buckets to Keep an Organized Archive of Your Emails

Once yous take your email information downloaded to your calculator, it's best practice to make sure that you have at least one re-create of your data stored off-site in the cloud. Storing it in the cloud alongside 2 local copies ensures you never lose all those important emails.

A simple way to do this is with Backblaze B2, where you can upload and organize your files in buckets. To upload your files to a bucket, follow the steps beneath.

1. Sign in to your Backblaze account.
2. In the left hand column, select "Buckets" nether the department "B2 Deject Storage."
3. Click on the push "Create a bucket."



4. In the next step, you will need to create a unique proper name for your bucket and select some settings for information technology, like if it will be public or private or if y'all would similar to enable encryption.
5. Once the bucket is created, it will take y'all to a page where you tin upload your files. You will want to elevate and drop the email files you want to upload to it. If the MBOX file is too big to drag and drop into the bucket, you can utilise a third-party integration like Cyberduck to facilitate the upload. You tin read the guide to using Cyberduck for Backblaze B2 bucket uploads here.

Alternatively, if you're not worried about organizing or working with your email archives and just want to know they're stored away safely, you can proceed your downloaded files on your figurer. If you follow this route, call up to sign upwards for a fill-in service that makes a copy of all of your computer'south files in the cloud. In the case of any data loss, a service similar Backblaze Computer Fill-in would accept a copy of all of your data ready for y'all to restore. If your email applications are locally stored on your computer, Backblaze will automatically back up your emails. You can larn more about how this works here. This approach will accept up more than room on your calculator, merely it's a simple path to peace of heed.

From here, your MBOX file with all your emails from your family, friends, and reminders to yourself (We all have those!) will exist prophylactic in the cloud. If yous e'er want to pull out the archive and read the emails you saved, remember to use the third-party tools mentioned above. What's important is that you have all your memories stored, safely with a provider who will ensure their redundancy and reliability.

Have questions or desire to encounter a guide for an e-mail client nosotros didn't mention above? Feel free to let u.s.a. know in the comments!

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Source: https://www.backblaze.com/blog/how-to-back-up-old-email-accounts/

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